Admin Assistant

ADMIN ASSISTANT

April 1, 2022 | VANCOUVER, BC

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Location: Vancouver, B.C. (In-Office)
Reporting to: Operations Manager
Employment Type:
Full-Time, Temporary (12 months with possibility of extension)

ABOUT INNOVATE BC

Innovate BC is a crown agency of the Province of British Columbia with a mandate to help strengthen entrepreneurship development, increase company growth, and support job creation, ensuring the benefits of technology and innovation are felt around the province, including rural, northern, and indigenous communities. 

ABOUT THE OPPORTUNITY

This is a junior position reporting to the Operations Manager. The Administrative Assistant provides administrative support to the team and is responsible for ensuring the day-to-day running of the Innovate BC office. The chosen candidate will have an interest in technology and innovation, and will have 2+ years of administrative experience and skills.

DUTIES AND RESPONSIBILITIES

  • Facilities management and liaising with building management
  • Answer the main phone line and direct calls
  • Daily cleaning and upkeep of office space and kitchen areas
  • Support Innovate BC’s office tenants
  • Manage three boardroom calendars
  • Vendor management and purchasing office supplies
  • Manage, troubleshoot, and maintain office equipment
  • Assist with new employee onboarding
  • Liaise with IT consultants, assist with IT support requests
  • Processing incoming, outgoing mail and courier requests
  • Maintain and update filing/data systems, and lists
  • Address day-to-day administrative needs in conjunction with other staff 
  • Supporting the logistics of meetings and internal events
  • Assist with other projects or tasks as required

 QUALIFICATIONS

  • Excellent verbal and written communication skills and interpersonal skills
  • Strong attention to detail and flexible personality with the ability to manage multiple tasks.
  • 2+ years of related work experience in providing administrative support
  • Proficiency in MS Office software (Word, Excel, PowerPoint, Outlook)
  • Demonstrated ability to be proactive, flexible and a collaborative team member
  • All round team player with a willingness to help others
  • Event or hospitality experience
  • Experience with Zoom and MS Teams considered an asset
  • Experience and interest in the tech sector considered an asset
  • Experience with Mac OS considered an asset
  • Candidates are required to be fully vaccinated against COVID-19 as condition of employment. As such applicants who receive a conditional offer of employment will be required to provide proof of full vaccination with a Health Canada approved vaccine prior to the commencement of employment. IBC will consider requests for accommodation by applicants who cannot be fully vaccinated due to medical or other human rights protected grounds. 

COMPENSATION

$45,000/year

APPLICATION PROCESS & DEADLINE

E-mail your resume and cover letter to talent@innovatebc.ca, with the subject line “Admin Assistant”. 

We thank all applicants in advance for their interest; however, only those selected for an interview will be contacted. 

DEADLINE: April 19, 2022

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PRIVACY

Your application may contain personal information, which Innovate BC is collecting for the purpose of recruiting a successful candidate for this position and is authorized to do so under the Freedom of Information Act 26(c). If you have any questions about the collection of your personal information, please contact:

Dawn Wood, Director, Programs
900-1188 West Georgia Street, Vancouver, BC, V6E 4A2
dwood@innovatebc.ca
604.602.5203